Key Sentences（重點句子）
you look up those files I requested？
我要的那些檔案資料都找到了嗎？
824.I couldn't find any information on that company， even though I checked all the cross-references.
儘管我查了全部的對照表，仍未找到有關那個公司的資料。
825.I'm almost sure that information was filed.
我幾乎可以肯定，那份資料已經存檔。
d you like me to check again under a different heading？
讓我在別的.標題下再查一查，好嗎？
e that's why I couldn't find it.
也許這就是我爲什麼找不着的原因了。
the information on the Brown correspondence is filed under'B'.
所有布朗往來信件的資料都歸在'B'字母下。
you still remember how our filing system work？
你還記得我們的歸檔系統是如何運作的嗎？
files are arranged alphabetically.
所有檔案是按字母順序排列的。
out outgoing and incoming correspondence is kept in the file.
發出和收到的信函都存在那個檔案裏了
832.I'm going to clean out all the old files by tomorrow.
我準備明天把所有的檔案都清理一下。
d you like to look through any of them before I throw them away？
我把它們處理掉之前，你還要仔細地檢查一遍嗎？
h me those Brown files right now.
馬上幫我查一下布朗名下的檔案袋。
835.I've got the list here.
我已經把單子都整理出來了。
said we would have to issue a list of instructions to all the staff on filing routine.
你說我們得向全體職工下達一份立卷鬚知。
might head the page'notice'and the center the title 'filing instructions. '
我們可以'通知'二字爲擡頭，再把標題'立卷鬚知'寫在中間。
838. It can be dated at the end and signed by the Managing Director.
把日期放在末尾，由總經理簽字。
first point I have is about sorting into chronological order.
第一點是按年月日順序排列。
840. It's about removing paper clips and pins.
第二點是要去掉回形針和大頭針。
third is about punching papers evenly so that they liesquarely in the folder.
第三點是檔案打孔要一致，以便使檔案在檔案夾裏平整。
number four I've writte 'Be consistent'.
第四點我寫的是'前後要一致'.
843.'One customer——one file is the rule.
'一戶一卷'是立卷的規定。
844. I've a few more points about the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded.
還有幾點，是有關使用相互參照條和借出卡的問題以及何時轉移舊資料以免卷中檔案過多的問題。
't forget to include a note on locking the filing cabinets at the end of the day.
記住下班前一定要把檔案櫃鎖好。
Dialogue A
（Mr. Steven is asking his secretary Miss Wang for the files he requested. ）
（A： Mr. Steven； B： Miss Wang）
A： Miss Wang， did you look up those files I requested？
B： I'm sorry， Mr. Steven. I couldn't find any information on that company， even though I checked all the cross-references. I don't think it's there.
A： I'm almost sure that information was filed.
B： Would you like me to check again under a different heading？
A： Yes， in fact I believe I asked you to put it in Mr. Brown's file.
B： Maybe that's why I couldn't find it. All the information on the Brown correspondence is filed under'B'.
A： Do you still remember how our filing system work？
B： Yes， I do. All files are arranged alphabetically.
A： That's right.
B： And outgoing and incoming correspondence is kept in the file， reports and business documents in this one. And customer's information is in that one.
A： Great.
B： By the way， I'm going to clean out all the old files by tomorrow. Would you like to look through any of them before I throw them away？
A： Of course. But first of all. Fetch me those Brown files right now.
B： Yes， Mr. Steven
Dialogue B
（Mr. Brown， the sales manager of Modem Office Limited， and his secretary Miss Yao are working on the filing instructions）
（A： Miss Yao； B： Mr Brown）
A： I've got the list here， Mr Brown.
B： What list？
A： The list of pointd about filing… You said we should discuss it this morning.
B： Oh， yes. I remember. I was so cross yesterday when I discovered that Mary was keeping two separate files for the same customer.
A： Yes， you said we would have to issue a list of instructions to all the staff on filing routine.
B： Right！ Well， what have you written down？
A： I thought we might head the page notice and then center the title'filing instructions.
B： Yes， that's all right， and then it can be dated at the end and siged by the Managing Director.
A： Yes.
B： Then what's the first point？
A： The first point I have is about sorting into chronological order.
B： Good， what's the next point？
A： It's about removing paper clipw and pins.
B： OK. The third one？
A： The third is about punching papers evenly so that they lie squarely in the folder.
B： That's fine. What's the next？
A： For number four I've written'Be Consistent'.
B： Yes， that's essential. One customer——one file is the rule.
A： Right. Anything else？
B： Yes. I've a few more points about the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded. Well， I think you can finish those on your own.
A： Very well， Mr. Brown.
B： And don't forget to include a note on locking the filing cabinets at the end of the day.
A： No， I won't forget.
Notes 注 釋
up 尋查，查到
Please look up the wod in the dictionary.
請在字典裏查一下這個詞。
r a heading 以……爲題
the way： incidentally 順便說一下
By the way， have you seen the film'Gone with the Wind'？
順便問一下，你看過《亂世佳人》這部電影嗎？
n out 清理
through 審查；仔細檢查
The auditor looked through all the vouchers.
查賬員審查了全部憑單。
ng instructions 檔案立卷
said we should discuss it this morning.
你說過今天上午我們討論這件事。
s 發怒的，生氣的
e a list of…頒佈一份；發佈一份
issue an order 發佈命令
customer——one file 一個客戶一個卷宗
s-reference slips 相互參照條
card 借出卡
't forget to do sth. 不要忘記要做某事
Wotds and Expressions
file/fail/ n. 檔案，卷宗；檔案夾
correspondence/k&ris'p&nd+ns/ n. （信函）通信
alphabetically/$lf+'beitik+li/ ad. 按字母順序排列地
fetch/fetM/ v. 找來，拿來
issue/'iMju： / v. 發佈
instruction/ius'tr）kM+n/ n. 指導
chronological/kr&n+'l&d{ik+l/ a. 按時間順序記載的
clip/klip/ n. 回形針
pin/pin/ n. 大頭針
punch/p）ntM/ v. 在……上打孔
evenly/'ivenli/ ad. 平均地，平衡地
squarely/'skw#+li/ ad. 平整地，正面地
folder/f+uld+/ n. 摺疊式印刷品
consistent/k&n'sist+nt/ a. 一致的
essential/i'senM+l/ a. 必要的，基本的
transfer/'tr$sf+： / v. 轉移
cabinet/' k$binit/ n. 櫥，櫃